Documents & Links
Expenses & Reimbursements
When submitting any receipts, invoices or other supporting documentation to the Surgery Finance Office for reimbursement, please fill out one of our expense report forms:
- Non-Employee Expense Report (PDF) – To be used for residents, guest speakers and other individuals who are not on McMaster’s payroll.
- Employee Expense Report (PDF) – To be used by any employee of McMaster University’s Department of Surgery.
Important Resources
Auto Allowance:
When requesting reimbursement for auto allowance, please provide a map clearly showing the distance travelled in kilometers. Provide a mileage log if submitting more than three trips on one expense report.
Missing Receipts:
You must fill out the following form for any receipts that you require reimbursement for, but have been misplaced: Missing Receipts Form.
Corporate Credit Cards:
McMaster offers two different corporate credit card options. The PCard is to be used exclusively for goods and services under $10,000. No travel or food purchases are allowed on this charge. This card is in the user’s name but it is paid automatically each month by the university, so it will not affect your personal credit. The Diners Club card can be used for goods and services, as well as travel and food, but it will affect the cardholder’s personal credit.
To obtain one of these cards, please fill out the form and send to the appropriate contact, depending on the type of chartfield string you will be most frequently charging.
Other Travel Information:
We must adhere to McMaster’s policies and procedures for all purchases.